Purpose: 

As part of the Project Services team, to carry out the Experimental Program’s accounts payable tasks. 

Accountabilities and Responsibilities: 

• Processing Expense Reports. 

• Registering and preparing incoming invoices for further processing. 

• Logging invoices in JD Edwards. 

• Checking incoming invoice on proper drawing-up in accordance with accounting standards and taxation requirements. 

• Determining the Cost Engineer/Cost Administrator for invoices. 

• Timely distribution of invoices to Cost Engineer/Cost Administrator. 

• Tracking invoices during the approval process and chasing invoices that are not returned promptly. 

• Ensuring that the invoice trailer sheet is fully and properly completed and that invoices are approved in accordance with Manual of Authorities. 

• Complete matching of EP invoices within JD Edwards. 

• Reconciling cost codes indicated by approver with JD Edwards. 

• Sending approved invoices to company for payment. 

• Answering inquiries from Suppliers and EP staff. 

• Providing the Accounts Payable Supervisor–with up-to-date information on the status of invoices. 

• Other ad-hoc financial-administrative activities. 

Safety Responsibilities: 

• Demonstrate a personal commitment to Health, Safety and the Environment, by abiding by Statutory Health, Safety & Environmental Regulations. 

• Corporate Health, Safety & Environment Policy, and applying company Safety Management Systems. 

Main Interfaces: 

Company: 

Interact positively with a great number of people of different nationalities in petroleum industry environment, many of whom are not familiar with the company’s accounting practices. 

External: 

Limited contacts externally, primarily to provide information/seek information when handling queries. 

Qualifications & Experience: 

• The General Certificate of Secondary Education Maths and English. 

• Previous accounts experience. 

Required Competencies: 

• Good communicative and personal skills and be able to work under minimum supervision. 

• Ability to be pro-active, be flexible and have a hands-on mentality to problem solving. 

• Ability to take responsibility for his/her work and accept accountability. 

• Ability to be a team player that willingly contributes within the Department to a range of tasks. 

• Experience with Microsoft Windows applications; experience with accounting systems-especially JD Edwards would be desirable. 

• Computer literate.