Purpose: 

Process Accounts Payable invoices/documents and answer/follow-up related queries. 

Accountabilities and Responsibilities: 

• Registering and preparing incoming invoices for further processing. 

• Logging invoice in JD Edwards Accounting Software package. 

• Checking incoming invoice on proper drawing-up in accordance with accounting standards and taxation requirements and contractual requirements. 

• Determining the approvers for invoices, by using the invoice matrix system. 

• Timely distributing invoices for approvers. 

• Tracking invoices during the approval process and chasing invoices that are not returned promptly. 

• Ensuring that the invoice trailer sheet is fully and properly completed and that invoices are approved in accordance with the Manual of Authorities and Travel policy. 

• Redistribution of invoices to account codes indicated by approvers/cost engineers. 

• Answering enquiries from Suppliers. 

• Preparing the statement of Accounts on request of suppliers. 

• Preparing the Statement of Accounts for suppliers as requested by Accounts Payable Supervisor. 

• Providing statement of budget expenses and other information on request for departments. 

• Providing up to date information on the status of invoices. 

• Other ad-hoc financial-administrative activities. 

• Covering the Finance Rotators desk if needed. 

• Setting up of new supplier in the JD Edwards Accounting System. 

• Providing annual reconciliation with Suppliers. 

Safety Responsibilities: 

• Demonstrate a personal commitment to Health, Safety and the Environment, by abiding by Statutory Health, Safety & Environmental Regulations. 

• Corporate Health, Safety & Environment Policy, and applying company Safety Management Systems.